Catalogue: Traditional Program: STUDENT FINANCIAL REGULATIONS

Student Financial Services – Student Accounts

Payment Policy
A student’s registration for a given semester at Belhaven University is not complete until all expenses are paid or acceptable payment arrangements are made.  

Students whose accounts are past due are subject to “holds” on registration, semester grades, transcripts, and graduation and may be denied participation in the plan for future semesters.

Institutional Refund/Withdrawal Policy
Students who officially withdraw from the University traditional semester program are entitled to refunds on the semester tuition and fee charges according to the following scale:

Withdrawal within the first week 100%
Withdrawal within the second week 75%
Withdrawal within the third week 50%
Withdrawal within the fourth week 25%
Withdrawal within the fifth week 0%

Students receiving federally funded Title IV financial assistance: If a student withdraws on or before the 60% point in time of the period of enrollment, calculated using calendar days, a portion of the total of Title IV funds awarded a student (Pell Grant, Supplemental Educational Opportunity Grant, Federal Perkins Loan, Federal Stafford Loan, Federal PLUS Loan, but not Federal Work Study) must be returned, according to the provisions of the Higher Education Amendments of 1998. The calculation of the return of these funds may result in the student owing a balance to the University and/or the federal government.
The refund to the Title IV programs must be returned in the following order:
(1) Federal unsubsidized Direct Loan
(2) Federal subsidized Direct Loan
(3) Federal Perkins Loan
(4) Federal PLUS Loan
(5) Federal Pell Grant
(6) Federal SEOG
(7) TEACH Grant
(8) Iraq and Afghanistan Service Grant

The federal Title IV written refund policy and method of calculation is available in the Student Financial Services – Financial Aid Office.

All balances owed for the entire semester or summer session or shorter period of enrollment are to be paid at the time that classes begin unless a payment plan has been established. Students who are admitted to the College accept as contractual all the terms and regulations set forth in this catalogue and are liable for the payment of all charges and fees incurred during their stay at the University. Belhaven University assumes that when a dependent student enters college, the student's parents or guardians accept as contractual all the terms and regulations set forth in this catalogue.

Students who withdraws voluntarily or administratively and have an unpaid balance, for which satisfactory payment arrangements have not been made, will have their account sent to an outside collection agency for collections. Should this action be taken by the University, the student will be responsible for the balance and any additional collection charges and fees related to the collection of the debt. The outstanding balance will also be reported to the credit bureau. All transcripts and diplomas will be held until the balance is paid in full.

A currently enrolled student who has not made satisfactory payment arrangements with Student Financial Services – Student Accounts Office may be administratively withdrawn from Belhaven University for non-payment of tuition and fees. This may result in the student being administratively withdrawn from classes and enrollment before the semester concludes, and in turn the student would not earn academic credit for courses attempted during that semester.

Following the national college and university standard, Belhaven’s registrar is not permitted to transfer credits or issue a transcript until all indebtedness to the University is paid.

A student will be allowed to graduate only after settling with the office of student financial services all of his or her indebtedness to the University.

Since economic conditions do fluctuate, Belhaven reserves the right to change its fee charges at the beginning of any semester if such a change is necessary in the judgment of the board of trustees. The support of Presbyterian churches, the earnings from endowment investments, and the gifts of alumni and other friends provide funds that enable the University to charge fees which are considerably less than the actual cost of instruction and other services provided.

Traditional Tuition -

General Fees
Auditing (all courses, per semester hour) $425
Course overload (for course loads above 18 semester hours per semester hour) $425
Internship (per semester hour) $425
Tutorial work fee $50
Special Fees (In addition to tuition)
Application fee (assessed each student when he/she applies for admission) $25
Academic Plan $10
Degree Completion audit fee $100
Health insurance (available for all students; rate subject to change)
Incomplete charge/change grade $25
International student fee $50
Late graduation audit fee (additional fee) $50
Letter of good standing (enrollment verification) $7
Medical insurance for international students:
(Rates may vary based on age) per semester - six months $320
Payment plan participation fee $35 - $70 depending on duration of plan
Private studio music lesson fee $175
(Single semester fee per lesson enrollment regardless of credit hours)
Proficiency exam administration $100
Proficiency exam credit fee $100
Portfolio assessment fee $150
Portfolio credit fee $75
Returned check fee $35
Room reservation fee (paid prior to room sign up each year) $100
Transcript fee (copies are $2 each, per request) $10 for the first two copies, additional
Tuition Deposit Fee
(Required for all accepted applicants and refundable up to and including May 1st; this deposit will be applied to first semester tuition).

Student Financial Services- Financial Aid
Belhaven University believes that no eligible student should be denied an education because of financial need. Therefore, through a program of scholarships, grants, loans,campus employment, and payment plans. Belhaven University provides a comprehensive plan to assist students who establish a definite financial need.
Students each year should complete the following application procedures.

  1. Apply formally for admission through the office of admission if not currently enrolled.
  2. Complete any applications for the state of Mississippi financial assistance (if a legal resident of the state). Available at
  3. Apply for federal student financial aid EACH YEAR by filing the Free Application for Federal Student Aid (FAFSA) on the Internet at IMPORTANT: Be sure to list Belhaven University as one of the colleges to receive the results of your evaluation. Our code number is 002397.

Financial aid applications received by Belhaven University on or before March 1 will be given priority for those funds that may be limited and/or until those funds run out.

Satisfactory Academic Progress
The Higher Education Act of 1965 (HEA), as amended, mandates institutions of higher education to establish minimum standards of Satisfactory Academic Progress (SAP). In order to comply with these requirements [Department of Education Federal Regulations 668.16(e), 668.32(f), and 668.34], Belhaven University has established the following definition or standard of Satisfactory Academic Progress for undergraduate students. A student not making SAP, as deemed by the following conditions, will lose his or her financial aid eligibility.[668.329(a)(7)].

Financial aid will be defined as Title IV HEA federal grants, loans, and work-study, and state grants.
Institutional aid will be defined as scholarships offered by Belhaven University.

Financial aid and institutional aid policies are not directly related to policies for academic admission. The Registrar's Office sets and monitors academic admission policies such as academic suspension and academic dismissal. Reinstatement to Belhaven University after an academic suspension or dismissal does not ensure that financial aid will also be reinstated.

A student's SAP will be evaluated at the end of each semester [668.34(a) (3)]. To maintain SAP, a student must meet the following standards.

1. A student must maintain a cumulative GPA of 2.0 or better.

A. Transfer students - Belhaven University does not transfer grades from previous schools (credits toward a degree are accepted, but grades are not accepted). Cumulative GPA will be calculated based only on the student's work at Belhaven.

B. Some financial aid programs require a higher GPA than what is required to maintain SAP. A student could meet the requirements for SAP, but still lose eligibility for one or more financial aid programs. Some examples are Mississippi Tuition Assistance Grant (MTAG), Mississippi Emanate Scholars Grant (MESG), and TEACH Grant. This is not an exhaustive list. A student should be aware of the requirements necessary to maintain eligibility for all of his or her financial aid programs.

C. A student receiving an institutional academic scholarship (Belhaven University Scholarship, Transfer Academic Scholarship, or a PTK Scholarship) from Belhaven University must maintain a cumulative GPA of 2.0 or better to keep his or her institutional scholarship.

2. A student must successfully complete at least 67% of his or her cumulative course work attempted [668.34(a)(5)]. This is calculated by the number of hours earned divided by the number of hours attempted.

A. All courses attempted at Belhaven University and those taken elsewhere, which are recognized by the Registrar’s Office as part of the student’s current program of study, with the exception of remedial courses, are counted as hours attempted. Remedial courses are not considered part of the student’s attempted hours.

B. Classes from which a student withdraws (W), withdraws passing (WP), or withdraws failing (WF) are counted as hours attempted. Classes with a grade of W, WP, and WF are not considered part of a student's GPA calculation.

C. Credit hours earned by testing or other non-standard means are counted in the SAP calculations as both hours attempted and hours earned. This includes hours earned from exams, AP courses, CLEP, PEP, DANTES, and military credits.

D. Repeated classes are considered part of the hours attempted. A student can receive financial aid for repeating a class as long as he or she earned an "F" in the class. A student can receive financial aid once for repeating a class that he or she has passed.

E. A course with a grade of incomplete will be counted as hours attempted [668.34(a)(6)], but not earned.  A student may request his or her SAP be reevaluated once a final grade has been posted.

3. A student who exceeds 150% of the required hours for his or her program is not making SAP. Once a student, pursuing a 124 hour degree, attempts 186 hours (150% X 124 hours) he or she will no longer be making SAP. Hours used in determining whether a student has reached 150% are defined as hours attempted in #2.

* Students deemed not making SAP and taking classes during the summer can have their SAP reevaluated with their summer work included. It is the student's responsibility to request a reevaluation.

A student's SAP status will fall into one of four categories.
Good Standing - eligible to receive financial aid
A status assigned to a student that is meeting all the SAP requirements.

Financial Aid Warning - eligible to receive financial aid
A status assigned to a student who fails to meet standard #1 and/or #2 at the end the semester. A financial aid warning letter will be emailed to the student reminding him or her that failing to meet all the SAP standards will result in Financial Aid Suspension. A student does not lose financial aid as a result of being on financial aid warning. A student can lose financial aid because he or she was not making SAP without receiving a financial aid warning [668.32(a)(8)(i)].

Financial Aid Suspension - not eligible to receive financial aid
A status assigned to a student who following a semester on Financial Aid Warning fails to make SAP. The student's appeal was not granted. A student will remain on Financial Aid Suspension until he or she meets all of the SAP standards or has a successful appeal.

Financial Aid Probation - eligible to receive financial aid
The status assigned to the student who successfully appeals and is eligible for financial aid on a probationary status until the student can meet all of the SAP standards. The student ’s progress is evaluated at the end of the next payment period to determine if he/she is meeting the requirements of their academic plan. If the requirements are being met, the student is eligible to receive federal student aid as long as the student continues to meet the requirements and is reviewed according to the academic plan. See “Instructions for Preparing a Satisfactory Academic Progress (SAP) Appeal” for more guidance concerning an appeal.

Appeal Process - See "Instructions for Preparing a Satisfactory Academic Progress (SAP) Appeal" for more details.
Appeal - A process by which a student who is not meeting the institution's satisfactory academic progress (SAP) standards petitions the institution for reconsideration of his or her eligibility for student financial aid.

A student placed on Financial Aid Suspension has the option to appeal. The student must submit an official appeal to the Student Financial Services - Financial Aid Office at Belhaven University explaining, in detail, any extenuating circumstances (death of a relative, an injury or illness, or other special circumstances) that led to the student’s Financial Aid Suspension [668.32(a)(9)(ii)]. Any documentation supporting the student’s case is welcomed [668.32(a)(9)(iii)]. The appeal should also consist of a comprehensive academic plan detailing how and when the student plans to able to meet all of the SAP standards. The appeal and any documentation will be presented to the Financial Aid SAP Appeal Committee. If the appeal is approved, the student will have his/her financial aid based on conditions outlined in the academic plan. The student must meet any specific requirements as determined by the committee. [668.32(a)(8)(ii)] [668.32(a)(9)].

Following an appeal, the student will be sent a letter and an email with the ruling of the Financial Aid SAP Appeal Committee. If the appeal is granted, the letter will explain any specific requirements the committee will require the student to fulfill. Failure to comply will result in the immediate suspension of financial aid. Financial aid disbursed based on the committee’s decision may have to be returned. [668.32(a)(11)].

A successful appeal to the Registrar's Office concerning an academic suspension or dismissal does not imply a successful Financial Aid appeal. A student will have to submit a separate appeal to the Financial Aid Office to have his or her SAP status reconsidered.

Reestablishing Financial Aid
For a student to reestablish his or her financial aid, the student must bring his or her cumulative GPA to a 2.0 or better (see #1) and successfully complete at least 67% of his or her cumulative course work attempted (see #2) [668.32(a)(9)(i)] [668.32(a)(10)]. Students who have exceeded the maximum timeframe will not have their financial aid reestablished without a successful appeal.

Merit-Based Scholarships for Freshmen (Traditional Program)
The foundation of Belhaven's scholarship program is based on a review of several factors including:

  • ACT scores (or SAT equivalent)
  • Grade point average
  • Financial Need

These scholarships are "open ended" in that all full-time students who qualify and are seeking a first bachelor's degree in the traditional undergraduate program will be considered to receive an award.

We encourage students to apply to the University and complete a Free Application for Federal Student Aid (FAFSA) as soon as possible so that an accurate and complete award can be made in a timely fashion. While every student's situation is different, our student financial services office is committed to assuring that every accepted student is able to enroll at Belhaven.

The renewal of all scholarships each year is contingent upon satisfactory academic progress and full-time status.

Cultural Arts/Athletics
The following scholarships are offered for students in the cultural arts or athletics. They are not awarded in combination with other scholarships. Academics and other attributes are considered.

Creative Arts: Athletics:
Art Baseball
Creative Writing Basketball*
Dance Football
Music Golf
Theatre Soccer*

Cheerleading and Cross Country* are awarded separately from Merit Scholarships.
* Men's and Women's

Merit-Based Aid for Full-time Transfer Students (Traditional Program)
We gladly welcome transfer students and work with them to assist them in meeting the financial obligations of Belhaven University. Merit-based awards are offered to full-time traditional transfer students based on:

  • Previous academic record
  • Phi Theta Kappa membership

These academic scholarships are not awarded in combination with other scholarships.

Students on scholarship who leave Belhaven University and then return to the University must reapply to determine scholarship eligibility.

Need-based Financial Assistance
Federal Pell Grant: Eligibility and amount of award determined by U.S. Department of Education.
Federal Supplemental Educational Opportunity Grant: Based on need with preference to Pell Grant recipients.
Federal Work Study Program: Average 10-12 hours work per week on campus or in community service at minimum wage.
Federal Perkins Student Loan: Five percent interest; payment begins nine months after leaving school.
Federal Direct Loan: Varying interest rates; repayment begins six months after leaving school.
Federal Parent Loan: Varying interest rates; parent is the borrower.

Student Employment
Belhaven students have an opportunity for on-campus and off-campus employment. Within the Jackson metropolitan area there are many job opportunities for qualified students. The office of career and academic development maintains an online job board available to students through, the university intranet. Employers post positions throughout the year for both full and part-time work.

The Federal Work Study Program, which was established by the Higher Education Act of 1965, permits assignments to on-campus jobs or off-campus community service jobs based on financial need, satisfactory academic achievement, and special skills required for the position. Students must apply for this employment through the office of student financial services.

Other Financial Aid Programs
State Student Financial Aid Programs

MESG: The Mississippi Eminent Scholars Grant Program is available to current legal residents of Mississippi applying as a "first-time-in-college" full-time student. The applicant must be: (1) recognized as a semifinalist or finalist by the National Merit Scholarship Program or the National Achievement Scholarship Program and have a minimum GPA of 3.5 on a 4.0 scale; OR (2) have a minimum score of 29 ACT (1280 SAT) and have a minimum GPA of 3.5 on a 4.0 scale; OR (3) have completed a home-education program (9th-12th) and have a minimum score of 29 ACT (1280 SAT). The amount of the award is $2,500 per regular academic year and renewable for up to eight semesters with a minimum 3.5 GPA.

MTAG: For legal residents of Mississippi who are enrolled full time and meet all other requirements. Access information and application at or call Mississippi Institutions of Higher Learning at 601-432-6663 or 1-800-327-2980.

Other state programs are available, such as the William Winter Scholarship and the Critical Needs Teacher Program (CNTP) for education majors. For more information, call the Mississippi Office of State Student Financial Aid at 601-432-6663 or 1-800-327-2980.

Veterans' Benefits
Certain armed service veterans and dependents who qualify under federal laws administered by the Veterans Administration are eligible to receive educational benefits. Belhaven University participates in the VA Yellow Ribbon Program. Information about these programs may be obtained by accessing the state Veterans Administration web site at or call 1-888-442-4551.

Vocational Rehabilitation Benefits
Individuals with physical disabilities classified as vocational handicaps may receive financial aid from state departments of vocational rehabilitation. Detailed information is available through the departments of vocational rehabilitation in the student's home state.